Oakmeadians RFC

Dear Member

Please see your Second Calling notice for the Oakmeadians RFC Virtual AGM for the end of season 2020/21, which we are proposing to hold online via Zoom unless the government lift all restrictions in the meantime. If restrictions are lifted and we deem it safe to hold it in the clubhouse this year then all club members will be notified in advance of the day. Please keep an eye out for a change of venue notice before the night. Details will also be notified via the website and social media channels.

We hope that you will be able to join us at the meeting on Wednesday 23rd June. However, if you are unable to be there, please can you send any apologies to either myself or Paula Sheppard at one of the emails below.

Please note that you must register your interest to attend the virtual meeting to me by the end of this week, 13th June 2021. Joining instructions will be sent out nearer the time.

Attached to this email are the Minutes of last year's EGM & AGM, the End of Season Reports, Accounts and Nomination Form for the committee positions, please see the calling notice below for the deadline to return nominations.

If you have any questions which you would like raising at the AGM, please can you supply these in advance to aid the smooth running of the meeting. If we can have these by the 13th June 2021 that would be a great help.

Nic Wallace-Walton - e: honsecretary@oakmeadians-rfc.com 

Paula Sheppard -         e: minutesecretary@oakmeadians-rfc.com

SECOND CALLING NOTICE

OAKMEADIANS RFC
NOTICE IS HEREBY GIVEN that the 58th Annual General Meeting of
Oakmeadians RFC Ltd will be held

by

VIRTUAL AGM

On Wednesday, 23rd June 2021 at 7:30 pm

To attend, please register your interest by email to honsecretary@oakmeadians-rfc.com

by 13th June 2021

PROPOSED AGENDA

Note attendance and any apologies.

1.     To adopt and accept a temporary change to the Oakmeadians RFC Constitution to allow a Virtual AGM during the 2021 COVID-19 pandemic. The Proposal is as follows:-  

It is proposed that, in view of the ongoing Coronavirus situation, and pursuant to Section 360A of the Companies Act 2006, Oakmeadians RFC Limited constitution is amended to permit the holding of the 2020-2021 Annual General Meeting by electronic means on the 23rd June 2021.

2.     To consider and approve (with or without amendments) the minutes of the previous AGM

3.     To receive and approve a report from the Honorary Secretary on behalf of the Committee on the affairs of the Club since the previous Annual General Meeting.

4.     To receive the Hon Treasurer’s Report and approve a financial statement for the preceding financial year.

5.     To elect the Officers for the coming year, President, Chairman, Treasurer and Honorary Secretary.

6.     To confirm the appointment of the Immediate Past President or his nominee.

7.     To elect members of the club committee as per tradition.

                    i.       Vice Chairman

                    ii.       Club Captain

                    iii.       Membership Secretary

                    iv.       Fixture Secretary

                    v.       Social Secretary

                    vi.      Publicity Officer

                  vii.       Minute Secretary

                  viii.      Co-opted members (2 positions)

8 To confirm the appointment of the representative of the Mini & Youth section to the Club Committee.

9. To confirm the appointment of the representative of the Ladies section to the Club Committee.

10. To confirm the appointment of the representative of the Touch section to the Club Committee.

11. To discuss and adopt a proposal from the Chairman regarding the new fee structure. A summary is attached to the 2nd calling email.

12. To consider any other motion or business that has been submitted in writing to the Honorary Secretary by Sunday 13th June 2021, duly proposed by one Member and seconded by another Member.

13. To hear any other relevant matter for the consideration of the Committee during the ensuing year (details of which must have been submitted in writing to the Honorary Secretary by no later than Wednesday 16th June 2021, one week, before the time for which the Virtual AGM has been convened) but on which no voting shall be allowed.

Attached is a nomination form for the Club Committee positions.

Any correspondence for the meeting should be sent to Nicola Wallace-Walton, Honorary Secretary at honsecretary@oakmeadians-rfc.com
If you should wish to stand for any of the Club Committee positions then please complete the attached nomination form and return it to the Honorary Secretary by 13th June 2021.

If you wish to discuss any position then please email honsecretary@oakmeadians-rfc.comand I will be happy to discuss it with you.

Dated:  Monday 7th June 2021

Please click here for last years EGM Minutes

Please click here for last years AGM Minutes

COVID 19 - UPDATE             27.4.21

Following guidance from Government the RFU have moved rugby to Stage D2 as of Monday 26th April 

This means we can move to some contact training (still excluding scrum and maul) and adult and age grade matches with Adapted Laws (no scrum and maul). 

A copy of the RFU Roadmap can be found HERE. Please go to our dedicated COVID-19 page for further details of the club's updated policies and processes.

Oakmeadians RFC

COVID-19 RETURN TO RUGBY POLICY AND GUIDANCE 2021 (Version 7) 10.3.21

These are truly unprecedented times and Oakmeadians RFC is committed to return to rugby through all age groups and sections when it is safe for everyone to do so. Government guidelines are changing from week to week, with the gradual easing of the latest lockdown, training will be possible from 29th March 2021, as long as we take care and follow all the health and safety guidance. The following procedure is a working document and can change at any time.  Oakmeadians RFC has taken advice from RFU, government and the local council. 

RFU Statement.

‘All other age grade rugby must remain at Stage A until 29th March - meaning individuals can exercise alone or with one other from another household until Monday 29th March.

We are pleased to be able to publish our provisional plan for a phased return to full contact rugby. It’s wonderful to see light at the end of the tunnel and we are as delighted as clubs and players across the country that they will soon be able to resume training and, subject to each step on government’s roadmap being achieved, progress towards contact fixtures and an exciting season of rugby for 2021/22 from September. Please note the Return to Community Rugby Roadmap has been revised to follow steps on the government roadmap. Please therefore disregard previous versions and only share the new ‘green for go’ roadmap below. We have removed Stages B and C as they are no longer currently relevant due to changes in government restrictions. Over the next couple of weeks, we will provide stage-by-stage guidance on our Return to Rugby page which will include all the information you’ll need for a gradual return to contact rugby. Guidance will include equipment that can be used at each stage and videos with our coach development team.’

Please note the Return to Community Rugby Roadmap has been revised to follow steps on the government roadmap. Please therefore disregard previous versions and only share the new ‘green for go’ roadmap below. We have removed Stages B and C as they are no longer currently relevant due to changes in government restrictions.

While we are all incredibly excited about getting back out on the pitch, we should also be conscious of the need to build-up gradually after a long lay-off. The focus for all activity over the next three months should be on player retention and player safety.

Go to our dedicated COVID-19 page for further details:

including:

• RFU Statement 5th March 2021

• RFU Roadmap for Return to Rugby. Version March 2021. 
• RFU COVID-19 Law variations. 
• Oakmeadians RFC Procedure for Training and Games during and post COVID-19. 
• RFU update March 2021 

If you have any questions regarding our COVID-19 procedure or need more information on the subject, please contact,

Socially Distanced Training

From 30th March 2021

 Tuesday              Senior Men & Women & Colts              7.00pm 

 Wednesday        Under 13s to Under 16s                from 6.30pm

                            Under 13s U15s U18s Girls          from 6.30pm

                     Thursday           Senior Men & Women & Colts              7.00pm                    

                           Touch Rugby                                         7.00pm

   Sunday              Little Bears                                          10.00am 

                            Under 6s - Under 12s                            9.30am

                           Under 13s - Under16s                         11.30am

                           Under 13s U15s U18s Girls                 12.00pm