Oakmeadians RFC

Oakmeadians RFC
SECOND CALLING NOTICE
NOTICE IS HEREBY GIVEN that the 56th Annual General Meeting of Oakmeadians RFC Ltd will be held at the
The Clubhouse, Meyrick Park, on
Wednesday, 19th June 2019 at 7:30 p.m.

PROPOSED AGENDA
1. To note attendance and any apologies
2. To consider and approve (with or without amendments) the minutes of the previous AGM
3. To receive and approve a report from the Honorary Secretary on behalf of the Committee on the affairs of the Club since the previous Annual General Meeting.
4. To receive the Hon Treasurer’s Report and approve a financial statement for the preceding financial year.
5. To elect the Officers for the coming year, President, Chairman, Treasurer and Honorary Secretary
6. To confirm the appointment of the Immediate Past President or his nominee
7. To elect members of the club committee as per tradition.
     a. Vice Chairman
     b. Club Captain
     c. Membership Secretary
     d. Fixture Secretary
     e. Social Secretary
     f. Publicity Officer
     g. Minute Secretary
     h. Co-opted members (2 positions)
8. To confirm the election of the Chair of Mini & Youth
9. To confirm the appointment of the representative of the Ladies section to the Club Committee
10. To confirm the appointment of the representative of the Touch section to the Club Committee

 11. To adopt and sign the updated Constitution which takes into account revised company law.

12. To consider any other motion or business that has been submitted in writing to the Honorary Secretary by Friday 7th June 2019, duly proposed by one member and seconded by another member.

13. To hear any other relevant matter for the consideration of the Committee during the ensuing year (details of which must have been submitted in writing to the Honorary Secretary not less than 48 hours before the time for which the AGM has been convened) but on which no voting shall be allowed.

Attached are the:-
• Minutes of the previous AGM held on Wednesday 13th June 2018
• Nomination form for the Club Committee positions
• End of year accounts 2018-19

Any correspondence for the meeting should be sent to :-

Nicola Wallace-Walton, Honorary Secretary at honsecretary@oakmeadians-rfc.com